SITE Global - SITE NITE all NITE
200 Guests | Digital & Crowdsourced Global Event | April 2021
Managing the registration, aiding content development and digitally hosting a 15 hour broadcast for SITE NITE ALL NITE.
The 15 hour broadcast was split into 4 main sections depending on geographical locations with attendees and participants from all six continents. The 15 hour segments were crowdsourced from the Chapters and Leaders of the association who needed help in the digital depiction of their ideas. Registration page would include a raffle and its promotion. Most of this 15 hour broadcast was taking place during a pandemic restriction curfew.
Custom built registration page was prepared in house and managed with regular reporting hours. Chapters and leaders were helped in preparation and videos were montaged. Internet capabilities were enhanced to prevent any issues with seamlessness of the broadcast. Team members were identified to care of specific sections of the event. One person dedicated to managing the green room.
When I had this small, crazy idea to have an event that would reach every member in every time zone I knew we had to have the right team to make this happen. A team that never sleeps was one requirement, but more importantly was a team as passionate about our industry and our SITE members as we are. We – our SITE Foundation Trustees who would be the hosts of this event, our International Board Members, our Executive and our dozens of volunteer leaders and members around the world – all keen to keep our community strong.
When we put out a partnership RFP we knew we were asking for the impossible, and you stepped up right away, ready to be true collaborators. From the first moment, from deciding between platforms and building registration sites everything was easy, organized and done ahead of schedule with a clear understanding of our short timeline and need to make it accessible to members from six continents.
When it came to collecting videos from 50 sources, building and maintaining a dynamic run-of-show that could be shared across a team of behind the scenes techs and front line hosts and create an organized system anyone could follow, Gokcen did this. Then the team there came up with a system of green room and main room, backups in the event of any amount of power or internet access potential challenge, and thought of all possible scenarios and planned for the worst case. This was never needed, but that is because it was planned for.
We ran an event that was a telethon of 15 straight hours. The day prior we were so prepared we spent less than an hour on any final rehearsals or tweaks. When mid-event we had to shift some elements the response – including editing a video at the last minute in less than 5 minutes, was handled without question, and the show went on. We saw people who intended to stay for an hour stay for eight – of course the content was excellent, but the flow and management of this expertly meant that it was easy for people to have a reason to stay – and anyone who has worked behind the scenes on a digital event knows it is not as simple as Meptur made it look.
They did all of this in the midst of an active curfew situation. Our team are between two and ten hours away, and no matter when we asked they were answering any request or question within minutes. People think I don’t sleep – but it turns out that neither does anyone at Meptur!
I learned while in Turkey there is a deep sense of hospitality and professionalism in delivering astounding events. I have learned digitally this service ethos, professionalism and friendliness extends well beyond your borders. I know anyone who has the opportunity to work with your team – live or digitally – will find themselves having a seamless experience.
I would recommend Meptur for any style of event – live, digital, hybrid – because I know they will do everything to get it right.
Warmest regards and wishes for a quiet weekend.
Tahira Endean, CITP, CMP, CED, DES
Head of Events